If you’re using the Outlook client, you can also create a Quick Step action that marks all the selected emails as read and moves them to the Archive folder with one button click (or keyboard shortcut). This is in both Outlook and Apple Mail (both the client applications and the mobile apps) for the Archive button. Like the floppy disk icon that’s used to represent Save, there is a standard Archive icon that looks like a traditional cardboard archive box. You can drag and drop them into your archive folder, or use the Archive button. All emails between the first one and the second one will be selected. Click on an email in your inbox, scroll down, press the SHIFT key on your keyboard and select another email. If you’re using a client like Microsoft Outlook or Apple Mail, it’s easy to bulk select mail. Ideally, you need to find a way to move them in bulk. But if you’ve got hundreds or thousands of emails in your inbox then moving them individually will seem pretty daunting. It probably seems evident that to archive your emails you just need to move them into your Archive folder, and you’re right about that.
#Archive mac mail with folder structure how to
If that’s you, then, unfortunately, this is going to be hard to swallow. We recognize your pain, even while we’re sure the long-term benefits of a single archive will more than compensate for the short-term pain of changing your system How to Archive Your Emails In Bulk Every difficulty or irritation is magnified at scale, so something that’s a minor annoyance or time suck for one email will be a huge annoyance and time suck for hundreds of emails.įor some people, this will be a welcome relief to the torture of a folder structure, but some other people will need to breathe into a paper bag at the very thought of losing their painstakingly designed, intricate, logical, beautiful folder structure. It couldn’t be simpler, and when you’re trying to stay on top of a never-ending flow of email, you want your process to be as simple and easy as possible. You just handle the mail and move it into your archive. Lastly, it can be maddeningly hard to find emails at a later date when they could be in any one of several folders, and each folder has hundreds of emails.Ī single archive makes it easy to move your emails from your inbox because you don’t have to employ any thinking or decision-making resources. Secondly, it can take quite a bit of effort to decide where an email should go-does an email from your colleague about why they might miss a project deadline go into the folder for that project? The folder for that person? A lessons-learned folder?-and decision making is both time-consuming and draining. If you have set up additional identities for an email account, the archiving location and folder structure can be configured separately for each identity.Firstly, a hierarchy of folders takes time to set up and maintain, time that would be better spent handling your emails. Then you can choose if you want to use a single folder for all your archives, or define some sub-folders, as indicated in the animation below: You can define the structure of the archive folder by clicking the Archive options. In the Message Archives section, use the settings in Keep message archives in to set the desired location. In Tools Edit > Account Settings, select the desired email account in the left panel, and then select the Copies & Folders setting. The location of archived messages can be configured individually for each email account. How do I configure archiving? Configure archive location It is recommended that you not select more than 2,000 messages at a time. To archive one or more messages, select the desired messages and then click on the Archive button, or simply press A on your keyboard. Archived messages are indexed by Thunderbird's search. Messages can only be archived manually, not automatically.
This makes it easy to organize archives or move them to a backup device, and keep the Inbox clean. Thunderbird provides the ability to archive messages - that is, to move them from the default folders to archive folders without deleting the messages altogether.
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